Everyone involved with this competition must comply with the conditions and procedures laid out in these instructions. Failure to do so will lead to immediate elimination from the process. Eligibility The competition is open to anyone not specifically excluded. Exclusions: The firms, partners, and professional associates of the jurors; board members former board members, employees, and former employees of the National AIDS Memorial Grove are enjoined from participating in the competition. If it is determined that a competitor is in any material way related to a juror or to the National AIDS Memorial Grove, that competitor's project will be disqualified. Anonymity The sponsors of this competition will protect the integrity of its process vigorously. Competitors must not communicate with the jury about the competition in any way until a public announcement of the winners is made. Any competitor or juror found in active violation of this rule will be disqualified immediately by the Professional Advisor, whose decision is final. Competitors will be required to register their intention to enter, and this registration must be received not later than December 1, 2004. Late registrations will be accepted between December 2, 2004, and December 24, 2004, requiring a supplementary fee, see Schedule and Rules. Registration may be accomplished via the competition website or by postal mail. Each competitor will be assigned a unique identification number and provided with confirmation of registration. All entries must be submitted without any marks, logos, insignia, or writing on the display surfaces that identify their authorship. Failure to comply with this rule will lead to immediate disqualification. Competitors must affix an opaque envelope to the rear of each competition board. Both the envelope and the board must be labeled only with the registration identification number. Do not put registration numbers or any other mark or information that may identify the author on the front of either board. Sealed inside this envelope should be a copy of the registration confirmation and entry forms. Before judging, these envelopes will be removed, and the front of the board labeled with the identification number. Only at the end of the judging will the names of the competitors be revealed to the jury. A limited number of prominent design firms may be invited to enter the competition and may be featured in a special section of the subsequent exhibition of competition entries. Should they choose to participate, these firms will adhere to all of the competition rules and guidelines outlined here, and their work will be reviewed by the jury anonymously as part of the general reviewing process. Questions and Answers Competitors may seek clarification of this material by submitting questions to: designcomp@aidsmemorial.org No questions may be addressed to the competition sponsors, members of the jury or other individuals associated with the competition. All questions must be received by November 1, 2004. Questions and answers will be posted on the competition web site beginning October 1, 2004 and ending November 15, 2004. Any changes to this document resulting from answers to the questions will form part of the competition directive. Return of Entries All competition materials become the property of the competition sponsor and will not be returned. Ownership and Copyright All drawings, photographs, photocopies, and other physical materials submitted to the competition become the property of the National AIDS Memorial Grove, and may be retained for archival purposes and possible exhibition and publication. Each Competitor will retain full copyright of all their materials unless otherwise assigned (see "Exhibition and Publication," below). If competitors are making use of copyrighted materials in their entry, they must identify them clearly as such, and provide all copyright references accompanying their submission forms. Exhibition and Publication The Board of the National AIDS Memorial Grove will exhibit a selection of competition entries-including all award-winners in a high-profile San Francisco location in spring or summer of 2005. Further, the Grove board intends to publish the results of the competition in a publication and on a website in the same time frame. In any exhibition, publication, or website, the Grove board will make every effort to properly credit the appropriate competitors. Since the Grove board retains ownership of all competition materials (see "Ownership and Copyright"), they reserve the right to utilize them in any publication or promotional endeavor in perpetuity, and without compensation to the entrants. Disqualification No partner, associate, or employee of any jury member may participate in the competition, nor may any jury member compete in association with, advise, or assist a competitor in any way. No board member, former board member, employee, or former employee of the National AIDS Memorial Grove may participate in this competition. Each registered individual/team may make only one submission per registration. If an individual or team wishes to enter an additional submission, (s) he or they must register an additional time. Student entrants registered in studios may make only one submission. If a student entrant wishes to make an additional submission, (s) he must register a second time as an individual. The Professional Advisor may invalidate any entries that: arrive after the deadline, or are incomplete in any significant fashion; or contain any visual or written material on the display surfaces of the entry that in any way identifies the author to the jury. Entrants who fail to observe the provisions in these rules will be declared ineligible and the jury shall be so informed by the Professional Advisor. The sponsor's decision in respect to any such disqualification shall be final and binding on all parties. Communications & Professional Advisor The Professional Advisor for this competition is responsible for the preparation of this packet, the administration of the competition, and the development and enforcement of its rules and procedures. Any and all communication relative to the competition must be directed to him in writing by letter or email. For contact addresses see Welcome and "Questions and Answers" above. Any competitor who attempts to contact sponsors or the jurors may be disqualified from the competition. Disputes The jury, by a majority vote, has the sole authority and responsibility to recommend winners at the end of the competition. Any disputes will be resolved by the Professional Advisor in consultation with the Board of the National AIDS Memorial Grove.
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